Get more out of your work meetings

Some people like to complain about work meetings. But we believe that when conducted effectively, they can be a goldmine for innovation and decision-making, fostering the kind of synergy that emails or instant messages simply can’t match.

Good meetings can sharpen focus, unite teams under a common goal, and act as a catalyst for your organization’s growth. However, even a good meeting is only valuable if the people in the room are vested in the outcome. This means you have a responsibility to be engaged. Here are five proven tips that will help you get the most out of your next work meeting and possibly the information that could lead to your next promotion.

1. Face the speaker. It’s simple really. Keeping your attention on the subject at hand shows that you are alert and comprehending what is said. Active engagement not only shows respect but also enhances comprehension and retention. By staying dialed in, you foster meaningful connections, a foundation for successful collaborations.
2. Listen like your feedback is needed. Pretend that the speaker pulled you aside before the meeting and asked for your opinion on the information and presentation. Now, if the speaker didn’t ask you to do this, it probably isn’t smart to give it, but it might help you listen differently. Keep an ear out for your number-one takeaway. Write down questions even if you can’t ask them in the meeting. At the end go back to your office and summarize the meeting in your own terms.
3. There is always something to be learned. News flash, even though you think you know everything about your work, you don’t. There is always something to be learned from someone else. If it seems hard to pick out, really listen for it. Look at things as if it were your first day on the job all over again.
4. Avoid distractions. If you need to take off your watch, put your phone in your bag, or use a pencil so you stop clicking your pen, do it! Every time you have the urge to reach for something to fiddle with, remind yourself to refocus and pay attention.
5. Put prejudgments in your pocket. No matter your opinion on the subject, the speaker, or how your day is going, put it aside for the next hour. Look at meetings as an opportunity to start anew with your attitude. Changing your perspective may open your eyes (and ears) to the keys to success.

Clear, immediate communication during meetings can cut through noise and misunderstanding that often accompany texts or emails. The real-time exchange of ideas, the dynamic brainstorming sessions, and the direct reactions provide a unique opportunity for alignment and decisive action.